Document Control Checklist
Documents to have on file
- Inventory Register: Maintain a master list of all monitoring and measuring equipment, including type, unique ID, and physical location.
- Out-of-Tolerance Protocol: Have a documented procedure to assess the validity of previous measurements if a tool is found to be out of calibration.
- Quality Manual and Policy: Verify that your Quality Manual is current, approved, and readily accessible to all relevant employees.
- Operational Risk Register: Maintain a live log of risks associated with your processes, including mitigation plans for high-hazard areas.
- Configuration Management: Document the specific "as-built" or "as-maintained" state of equipment and parts to ensure traceability.
- FOD Prevention: Implement and document a Foreign Object Debris (FOD) prevention program to protect aerospace hardware.
- Competency Matrix: Maintain records of employee training, certifications, and specific authorizations for the work they perform.
- Work Turnovers: Maintain logs for shifting work between teams to ensure no steps are missed during maintenance or production.
- Tool Control: Use a "shadow board" or similar system to account for all tools at the beginning and end of each work shift.
- Internal Audit Schedule: Provide evidence that you have conducted your own internal audits and addressed any gaps found.
- CAPA Log: Maintain a Corrective and Preventive Action (CAPA) log that shows how you’ve fixed past issues and prevented them from recurring.
- Authority Approvals: Ensure all current certificates and ratings from relevant authorities (e.g., FAA, EASA, CAA) are valid and displayed as required.
- Airworthiness Directives (ADs): Verify that all applicable ADs have been reviewed, implemented, and documented within the required timeframes.
- Major Repair and Alteration Data: Confirm that all major repairs or alterations are supported by approved technical data (e.g., Supplemental Type Certificates or Form 337).
- Reporting Obligations: Ensure a system is in place for mandatory occurrence reporting to the appropriate regulatory body.
- Authorized Release Certificates: Confirm that all incoming components are accompanied by proper release documentation (e.g., FAA Form 8130-3 or EASA Form 1).
Preparing for an audit? We'll help you keep your documentation in compliance.
benefits of AS9100 Certification
IMPROVED PERFORMANCE
CUSTOMER SATISFACTION
REDUCE COSTLY ERRORS
DRIVE SALES & PROFITABILITY
Why companies choose Apogee
In order to support our clients’ continual improvement and help them meet the specific safety requirements to comply with AS9100 Internal Audit clause, our auditors begin with an internal assessment of our client Quality Management System. Aerospace industry companies contract us to conduct their internal audits for a range of reasons, so we tailor the scope of the internal assessment to meet our client’s specific needs.
- Aerospace-specific quality expertise
- practical support, not generic consulting
- internal audit and supplier audit depth
- experience with real operational environments
- flexible support for small and mid-sized organizations
Preparing for an audit? We have the knowledge, expertise, and real-world experience to help you prepare for certification.